Paperpile for Word private beta (closed)

I’ll try to… but it’s really random so I’ll try to record it somehow… I’ve managed to get it once but in that case it’s not as pronounced because I as typing too fast and it didn’t display any results at all.

But that seems to happen more often when I tryo to add the first reference.

I managed to record it now (sry, kinda low res, I don’t know why I can’t just share the original resolution):

It’s easily triggered by opening a new document and the first search will behave like this, after that it happens randomly when working on a document. But that’s essentially what happens.

Thanks Stefan - these are documents that have been cycling back and forth from Scrivener (main drafting) to Docs (referencing) and back to Scrivener for redrafting. Convoluted I know, but it has worked so far. However, it seems as though I’ve pushed it too far, and that Paperpile has now lost track of some of the citations, as there are far fewer appearing the Word bibliography than there should be. The ‘Unformat Citations’ option in the Docs sidebar has previously been really useful as a quick way of identifying any that need attention. Is there any chance of that being included in the Word version?

Yes, all three are Windows 10 machines - Tomas has been trying to work out what is/isn’t happening, and hopefully all 3 will be running it beautifully soon!

I have made a second recording with a more complex document.

So I can kinda reproduce or force this by jumping around in the document.
It seems that as soon as the “[…]” place holder gets inserted in the background the search results disappear. The second after that I can continue typing, respectively add/remove a character in the searchbox to make the results reappear.

Thanks for the videos. I think I’ve seen it happen before but it is very difficult to reproduce on my machine. I put it to our issue tracker and we will do our best to fix it.

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In Word we don’t really have an “unformatted” situation as we insert the final formatted citations immediately. So “unformat” would be hard to add without causing lots of confusion.
What we have planned though is to provide a direct way to write in Scrivener. Here is a recent discussion on that topic: Desktop App for Adding Citations in Other Text Editors (Ulysses + Scrivner)

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Thanks so much for the detailed feedback.That’s what we were looking for :slight_smile:

When inserting, moving, or updating the Bibliography the style of the preceding line/paragraph is lost. I.e. if I have a header line “References” with “Heading 1” style applied, this reverts to “normal” style.

We have seen this before and it’s already in our bugtracker.

It’s not clear where the Bibliography itself gets its style from

Actually it should adapt the style of the document when it’s first inserted and when you change it manually afterwards the updates should keep your changes. We will test this again.

It would be nice to be able to “merge” two or more sets of adjacent citations (i.e. as with the Mendeley plugin). This is useful e.g. when copy-pasting multiple references or long reference lists from elsewhere in the same document.

That makes sense. I’ve added it to our feature list. It has been asked for Google Docs where it’s a bit more involved but here it should be possible to add (probably not at this stage but later when things have settled).

When adding or editing multiple citations it would be nice to be able to drag and move the citation bubbles

That’s also already on our list. You can do this in Google Docs and it’s clearly something we want to do also in Word.

It would be nice to have a “Never include DOI or URL” option in the citation style.

This is usually handled by the citation styles. We have the option to always show DOIs, so you can turn off DOIs for journal articles for example which have volume, issue, pages…
But there are citations which only have DOIs and here it would not make sense to not show it. So we don’t have this option.

A couple of features I’d find helpful after writing my first paper using the Word app:

  • Frequently used or recently used citations within a document being ready to select when you click ‘add/edit citation’, rather than having to repeatedly use the search function for a citation each time you want to use it.
  • The search pop up opening in the same window that you have your Word document open in. When I am using a dual screen set up, it often opens in the other window which is cumbersome (but not a huge deal overall… it’d just be nice to pop up where I expect it to!).
  • Ability to generate bibliography at the end rather than it inserting as I go along, so I can more easily keep track of my word count excluding bibliography as I write.

Enjoying it overall, great work, just a few ways in which it could work better for my workflow.

We pushed an update today. It should address many of the issues reported here in the forum. Thanks for your help and keep it coming :slight_smile:

  • Improved bibliography generation and styling:
    • Use correct hanging indent size and fixed other paragraph styles of the bibliography.
    • Keep user changes to paragraph and font styles when the bibliography is updated.
    • Fixed a bug with bibliography styles affecting the preceding paragraph.
  • Fixed various issues with special characters causing the app to crash or resulting in search errors.
  • Allow special characters in names for backup files during conversion between document formats.
  • Fixed various issues with the conversion from Google Docs (extra empty lines and citations being duplicated in some citation styles).
  • Various other bug fixes and optimizations.


is it or will it be possible at some point to format the bibliography to something like this (please don’t ask me why it is like this):


I had access to the Word private beta for MacOS from a while back and just tried installing this on a different machine (w/ MacOS Mojave and Word 2019). I don’t get any errors in the install process, but I don’t see the new banner in Word and the shortcut doesn’t seem to work.

Hopefully this is the correct location for feedback (let me know if I should be posting elsewhere).

When inserting precise page references into the text, it would be good to have the option to add the page number via the Paperpile interface rather than by editing the reference text once inserted. This would be particularly useful as if I accidentally hit ‘update citations and bibliography’, it removes all my manually inserted page references.

For example, Paperpile inserts e.g. (Valenzuela, 1975) and I then have to edit manually to read (Valenzuela, 1975, p.553). If I then update the citations, it will revert to (Valenzuela, 1975).

This is already implemented… Once you add a reference you can expand it by clicking on it to add more information.


Ahh, thank you for pointing out what I was missing. Much appreciated and the feature works really well!

Please contact me through the in-app chat, I will need more details about your issue and it’s better to discuss there so we don’t clutter this thread. Thanks!

We’ve released a new update. Thanks to all users who provided feedback. That’s what’s new:

  • Reorder citations via drag and drop.
  • Automatically merge two or more adjacent citations.
  • Store credentials in the operating system keychain for more security on shared computers.
  • Connect automatically to newly opened Word documents and a few more fixes related related to opening and closing documents.
  • Fixed an error preventing adding and editing citations if there are special fields in the document (e.g. customized table of contents).
  • Fixed a bug when signing out during library syncing, and a few more optimization of the sign in process.
  • Fixed a bug when uploading to Google Docs from a network folder (e.g. OneDrive).
  • Various other bug fixes and optimizations.
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I’m not sure if that’s possible within the CSL framework we use. I have not see such a style before. I would guess most of it would be possible with a highly customized CSL style except the tab between the two columns.

  • The multiple screen issues is something we definitely want to address. There are a few more issues related to where (or where not) the dialog appears. For example, we want to show it also in full screen mode.
  • We have planned a variation of the citation dialog where you can view the list of items that are already cited at all times. Would that help to select frequently cited items?

That would be really helpful, yes!

For some reason my faculty has frankensteined together this citation style and requires it for the doctoral thesis…

The inline citations are Harvard style (author-date), the bibliography is ISO-690 but with this IEEE Style prefix.

So I was kinda able to mash it together in the CSL, it’s basically just putting the author-date macros in front of the bibliography entry group.

But it looks like this in Word:

<span style="baseline">Andress &#38; Winterfeld</span> 2013 Andress, J. & Winterfeld, S. 2013. Cyber Warfare: Techniques, Tactics and Tools for Security Practitioners. Waltham, MA : Syngress Publishing. ISBN 9780124166721.

So the ampersand code and the styling tags don’t get interpreted properly?

I have imagined it to turn out like shown here when I use the second-field-align=“margin” property on the bibliography tag:

In the online CSL editor it looks like this btw: